IBN HALDUN UNIVERSITY
UNDER THE PERSONAL DATA PROTECTION LAW
INFORMATION TEXT FOR PERSONNEL CANDIDATES
Dear Candidate; You are applying to us to join the Ibn Haldun University (“University”) Family. We process some of your personal data in order to evaluate your application and direct it to the appropriate position. We have prepared this information text to inform you about the processing processes of your personal data. Under any circumstances, the personal data you submit to us; We process it in accordance with the law and the rules of honesty, in an accurate and up-to-date form, in a limited and measured manner, in connection with the purpose of processing, for specific, clear and legitimate purposes. The information you provide to us; If your application is approved, it will be kept in your personal file. If your application is rejected, it will be stored for three years from the date of application in order to be evaluated for suitable positions that will be opened later, to create profiles of the bidders, and to conduct research on job and employment information and needs.
IDENTITY OF THE DATA CONTROLLER
Our University acts as the data controller within the scope of the Personal Data Protection Law No. 6698 (“KVKK”).
Website: www.ibnhaldun.edu.tr
Phone Number: 0212 692 0212
E-Mail Address: info@ihu.edu.tr
Address: Başak Mh. Ordu Cd. F-05 Blok No:3 34480 Başakşehir/İstanbul
WHICH PERSONAL DATA DO WE PROCESS?
| Data Categorization |
Description |
| Identity Information |
Name, surname, date of birth, place of birth, gender, marital status, nationality, ID card information (ID number, serial number, wallet number, father's name, mother's name, place of birth, province, district, neighborhood, volume number, family rank number, serial number, section number, page number, registration number, place of issue, reason for issue, date of issue, previous surname), copy of identity card, |
| Driving License Information |
Class of the driving license, driving license number, copy of driver's license. |
| Communication Information |
Telephone number, full address information, e-mail address, contact information of the person to call when the candidate cannot be reached. |
| Physical Security of the Place |
Candidates' entry and exit registration information, camera recordings. |
| Educational Background |
Education status, name of the place of education, semester information, graduation average, foreign language knowledge, education and skills, private courses, seminars and courses attended, certificate information, computer knowledge. |
| Work Experience |
Total experience, working status and title, work experiences (places worked, periods worked, job description), published books/magazines/articles, etc. document names, translations, notifications, other publications, professional organizations of which membership is made, academic titles, dates of receipt of academic titles, information about master's and doctoral theses managed, projects, administrative duties, memberships to scientific and professional organizations, information about awards received, licenses granted in the last two years. and graduate-level courses. |
| Process Security |
IP address information, website entry and exit information. |
| Visual and Audio Information |
Photo information recorded with CCTV during the visit of our buildings, facilities and centers and whose image information is included in the CVs / candidate application forms. |
| Financial Information |
Information about the salary/wage received and expected in the previous company/institution. |
| Union/Foundation/Association Membership |
Union, foundation and association membership information. |
| Health Information |
Necessary health information for the purpose of assessing suitability for work, information regarding disability status, blood group information, health report, personal health information, birth certificate, device and prosthesis information used. |
| Criminal Conviction and Security Precautions |
Information regarding the criminal conviction requested within the scope of the liability of the employer and the obligation to employ the ex-convict, information regarding security measures, criminal record information. |
| Transaction Security |
IP address, website and transaction records, log records, port information, voice recordings. |
| CV Information |
The information that candidates submit to our University in their CVs. |
| Other Information |
Residence certificate, references, hobbies, military status certificate, registration information, civil registry copy. |
Within the scope of the Personal Data Protection Law, data regarding race, ethnic origin, political thought, philosophical belief, religion, sect or other beliefs, appearance and dress, association, foundation or union membership, health, sexual life, criminal conviction and security measures, as well as biometric and Genetic data is special personal data.
THE REASONS WE COLLECT YOUR PERSONAL DATA AND HOW WE DO IT?
Personal data of candidates; Within the scope of establishing a labor and employment service contract within the framework of the legal relationship aimed to be established between our University and the Candidate, evaluating the suitability of the Candidate for the position applied for, fulfilling the legal obligations of our University and protecting our legitimate interests; It is collected through the following channels:
- Applications made to our university by hand,
- Applications made to our university online,
- Face-to-face meetings and interviews,
- Applications, forms, information received through our business and solution partners,
- The Council of Higher Education,
- Persons whose contact information is forwarded as reference,
- Companies from which we receive Human Resources support,
- Devices that record audio and video via CCTV within our university building and facilities,
- Cookies and log records we use on the internet,
- Applications made to our call center,
- Social media,
- Interviews held in written, oral or electronic media.
FOR WHAT PURPOSE DO WE PROCESS YOUR PERSONAL DATA?
Personal data of candidates in accordance with the basic principles stipulated by the Law; Assessing the candidate's suitability for the position he/she has applied for and the University Policies is necessary for establishing an employment contract between the University and the Candidate and ensuring employment, it is processed for the following purposes:
- Execution of Employee Candidate / Intern / processes
- Carrying out the application processes of employee candidates
- Conducting Activities in Compliance with Legislation
- Ensuring Physical Security of the Work Place
- Follow-up and Execution of Legal Affairs
- Conducting Internal Audit / Investigation / Candidate research activities
- Carrying out Communication Activities
- Planning Human Resources Processes
- Receiving and Evaluating Suggestions for Improving Business Processes
- Carrying out Storage and Archive Activities
- Tracking of Requests / Complaints
- Ensuring the Security of Data Controller Operations
- Conducting Talent / Career Development Activities
- Providing Information to Authorized Persons, Institutions and Organizations
- Conducting Management Activities
- Creation and Tracking of Visitor Records
TO WHOM AND FOR WHAT PURPOSE IS YOUR PROCESSED PERSONAL DATA TRANSFERRED?
Your personal data we process are within the scope of the purposes listed above and within the framework of the conditions determined by Articles 8 and 9 of the Personal Data Protection Law;
- To relevant public institutions and organizations, especially the Council of Higher Education, for the purpose of auditing our services and activities in accordance with the provisions of the relevant legislation,
- To relevant audit firms for the purpose of fulfilling our obligations and auditing our activities in accordance with the relevant legislation provisions,
- To other website users on the website in order to notify the relevant parties about the exam results,
- To software companies and technology companies established at home and abroad, in order to create databases of the operating systems and computer programs we use, to ensure program operability and to perform maintenance and repair of the program,
- Within the scope of security, technology and cloud services, digital data is provided to institutions/organizations established at home and abroad that provide these services,
- To occupational health and safety companies, hospitals and health institutions in order to fulfill emergency medical interventions and occupational health and safety obligations,
- To solution partner companies that provide repair, maintenance, repair and service services, our suppliers and companies operating in this field,
- To security companies in order to ensure the security of our university,
- Consultancy firms specialized in financial, commercial and financial, management and human resources issues in order to create marketing strategies, develop new business areas, increase our quality standards and reduce costs,
- We can transfer it to legally authorized public institutions and organizations and judicial bodies, in line with the requests of the relevant public institutions and organizations and limited to the purposes of the request.
- Supervisory and regulatory public institutions and organizations, authorities, security and intelligence institutions, judicial authorities and law enforcement agencies regarding the investigations carried out and the administrative and legal procedures carried out,
- Persons shown as references in order to determine the candidate's aptitude for the applied position,
- To software companies and technology companies established at home and abroad in order to create databases of operating systems and computer programs used by our university, to ensure program functionality and to perform maintenance and repair of the program,
- To companies, institutions and organizations providing cloud services at home and abroad for the purpose of storing and integrating digital data within the scope of cloud services.
WHAT ARE YOUR RIGHTS UNDER LAW NUMBERED 6698?
Candidates who have shared their CV with our University can apply in person by sending a notice to our University through a notary or by presenting their ID to our University center;
- Learning whether personal data is processed or not,
- Requesting information if personal data has been processed,
- Learning the purpose of processing personal data and whether they are used for their intended purpose,
- Knowing the third parties to whom personal data is transferred at home or abroad,
- Requesting correction of personal data in case personal data has been processed incompletely or incorrectly and requesting that the action taken in this context be notified to third parties to whom personal data has been transferred,
- Requesting the deletion or destruction of personal data in case the reasons requiring processing no longer exist, even though it has been processed in accordance with the law and other relevant legal provisions, and requesting that the action taken in this context be notified to third parties to whom personal data has been transferred,
- Objecting to the emergence of a result that is unfavorable to the individual by analyzing the processed data exclusively through automatic systems,
- In case of damage due to unlawful processing of personal data, they have the right to request compensation for the damage.
Our communication application channels and the method by which the above-mentioned rights will be exercised are detailed in the application form to the data controller on our website. Applications submitted to us are responded to within 30 (thirty) days at the latest from the date the request reaches our University, depending on the nature of the request. If the evaluation and decision-making process requires an additional cost, the fee in the tariff determined by the Personal Data Protection Board will be taken as basis.
You can access our general information text on our website www.ibnhaldun.edu.tr.
We present it to the information of our valued candidates. Hope to see you among us.
